Community Association Committee

Minutes of meeting - 6th March, 2002 at 7.30pm

Welcome
Kirsty Donnelly, deputising for Caroline Anderson, in her opening remarks welcomed everyone to the meeting.

Apologies for Absence
Apologies were accepted for non-attendance from Stephen Renton, Jenny McGhee and Caroline Anderson who was on holiday.

Acceptance of Previous Minutes
The Committee having read the Minutes of the previous meeting, after a short discussion, adopted the Minutes on the motion of Liz Canning, seconded by Sian Burton.

Treasurer's Report
Finlay said financially everything was still fine, however he thought by now we should have had the next £1,000 payment this appeared to be late in arriving.

The Treasurer then reported that he had contacted BT regarding the Centre's telephone and he had discovered that they had disconnected the alarm line as well as the old payphone line. He had naturally been very angry with BT about this and had contacted OFTEL regarding compensation and was pursuing a claim for £25 per day for lose of use. If he was successful we were due over £500 in compensation.

The purchasing of a bouncy castle from Cartsdyke Resource Centre was then discussed. A figure of around £300 had been agreed for this, and possibly the same amount again to have the item serviced. The Committee felt that the money would be quickly repaid by the amount of lets from the many parties that would use it. Both the Treasurer and the Secretary had reservations about the suitability of the castle in the hall because of its height. It was agreed to try it out, in the hall on Monday evening when the youth club was on.

Finlay brought up the subject of the new tables, the Committee discussed this at length and all agreed the situation had to be resolved as soon as possible.

The ongoing saga about the signing of the lease was discussed, the Treasurer mentioned that Caroline was trying to resolve this matter through her family lawyer.

Secretary's Report - Maintenance - Correspondence
George reported he had been called out to the nursery the day after he had returned from holiday. The nursery had been moved to the school because a support for one of the washbasins in the ladies had broken loose and a teacher had said it was a health risk. He had told the cleaner the repair would be carried out over the weekend. On the Monday the nursery were back in the school. The excuse this time was - one of the fire appliances was empty. The Secretary, said at this point I thought a meeting with the headmistress was needed to find out why we were not being told immediately if there was a problem. He further reported the matter had been resolved and Mrs Ritchie had promised to inform him of any further problems.

An E-mail had been received from the band who would be playing at the family ceilidh on the Gala Day they are called 'The Midges' and were confirming the booking. They asked to be paid cash on the night - £330.

After his discussion with the headmistress of the school the Secretary gave the Committee a brief up date on the proposed astroturf development for the football park at the school.

Liz Canning raised the question of cleaning materials, she also said new brushes were also needed. Liz agreed to get the items that were needed.

The cleaning of the Centre was then discussed, it was noted that on one or two occasions the hall had to be brushed out before a let. George agreed to talk to the nursery cleaner. The meeting then discussed various jobs that required attention, namely - painting the toilets etc., after consideration it was agreed that the best time for this would be when the nursery was not using the premises, like during a holiday period.

Letting Report
Kirsty reported the bookings for parties were still coming in. The football coaching under Davie Provan would be starting on Monday 25th for one week. The secretary mentioned he was meeting Davie Provan at the Centre on Monday 18th to furnish him with a set of keys.

Easter Fun Day
Included in the final arrangements for the Easter Fun Day on March 30th was a Competition for decorating an egg. It would be held between 2 and 4p.m. A disco would also be held in the evening between 6.30 and 8.30p.m.

Matters Arising
Elaine M'Feeley raised the question of the bond that had been donated by a builder for the purpose of play equipment for children. Finlay explained the situation to Elaine regarding the Council position on the subject.

Finlay also reported on the proposed upgrading of the local wooded area in the village. Stating a Conservation group were intending to spend a considerable amount on fencing and making proper pathways in the area. A general discussion followed on this subject. The Committee in general agreed it was a worthwhile project.

Date of Next Meeting
After a brief discussion it was agreed the date of the next meeting would be April 10th at 7.30p.m.

George Anderson,
Secretary.

(Minutes edited appropriately for publishing on web site)