Community Association Committee

Minutes of meeting - 3rd December, 2003 at 7.30pm

Attendees and Apologies
Kirsty welcomed everyone to the last meeting of the year. A Committee of 13 members were in attendance. Apologies for non attendance were received and accepted on behalf of Liz Canning who was unwell and Stephen Renton.

Acceptance of Previous Minutes
The Minutes of the previous meeting were adopted on the motion of Alison Battley and seconded by Ann Marie Cockburn.

Treasurer's Report
Finlay again raised the on-going decision of the installation of the new alarm system. This had been delayed because of the unknown decision regarding the school 'campus'. After a lengthy discussion on the outcome of recently held local meetings on the subject, the general feeling was that the Community Centre would not be involved in any new development in the area. The Committee agreed unanimously to proceed with the new alarm installation as soon as possible.

The Treasurer also announced that he was introducing a new 'receipt form' for giving out cash to members. This was to help with accounting for cash payouts. Kirsty said she was going to purchase the wine boxes for the mulled wine and she also intended to purchase three gifts for the Gala Queen and her attendants. A list of 'bad debtors' in the Wemyss Bay News was again discussed. Lorraine gave an in depth report on the list and the Committee discussed what action should be taken to get the outstanding money. Finlay finalised his report by saying we had around £22,000 in the bank.

Gala Report
Ann Marie in her report, compared the prices of the marquee hirers. It was noted that as opposed to Amicable's figures the new quotation also included fire extinguishers and they could also supply lighting if required. The subject of Insurance for cancellation of the hire through bad weather was discussed. Ann Marie said she would enquire what the insurance would cost. After a lengthy discussion it was agreed we should proceed with the new quotation as the firm seemed to provide a more complete package and were more local based than Amicable.

Last year's attractions were discussed with the successes and failures of the various items. It was felt that we might have to charge more for some of the attractions for the laser quest for example. Ann Marie also mentioned that a mini assault course might go down well with the younger generation. The proposed hire of the 'climbing wall' was discussed and it was generally agreed that it was a great idea but it would be a bit of a gamble and we would possibly lose money on the hire. The possibility of trying to get a firm to sponsor the hiring of the climbing wall was discussed and it was generally agreed it would have to be a company that was in that line of business. It was also agreed to obtain a hire quotation from the hirer for the laser quest and possibly one or two other attractions to replace the titan challenge and discuss this at the next meeting.

Letting Report
Kirsty said that she was still getting bookings for 'bouncy castle parties'. She reported that there was two bookings for December, unfortunately those who normally erected and put away the castle were not available for these dates. After discussion she managed to get volunteers from the committee to cover for the two parties. It was agreed that the Christmas decorations would be put up to allow the castle to be erected. Kirsty mentioned that the Judo Club were still looking for another night. She had offered her Saturday morning, but Susan would rather have an evening. The Judo Club had also received a grant and would be replacing their mats. The new mats would come with a trolley and could possibly be stored in the back room. Kirsty went on to report that the Wednesday night Youth Club had ceased and she had offered this let to the Judo and they would be taking over this let from next week.

Wemyss Bay Primary School - Appeal Letter
Kirsty read out an appeal letter from the school which explained the reason for the appeal. The committee discussed the subject and agreed that the sum of £100 be donated to the school to help in their project.

Any Other Business
Ken Roberts raised the subject of the urinal in the male toilet. This facility had been responsible for flooding the hail on a number of occasions. He explained there was apparatus available to control the flushing mechanism of the urinal. After discussion it was agreed that this should be installed. Sian mentioned the various small tables and other nursery equipment being housed in the main hall. Kirsty said this had been mentioned to Robert Jamieson and would be taken care of. A general discussion took place regarding the most recent information regarding the 'School Campus'. After a lengthy debate on the subject it was thought that by January 20th we would know the final decision. The Secretary said he had spoken to Willie Wilson regarding the Christmas Tree in the village. He also mentioned to Willie the trouble we were having with the lock on the door shutter.

Date of the next meeting
The committee agreed that the date of the next meeting would be Wednesday, 7th of January, 2004 at 7.30p.m.

George Anderson, Secretary

(Minutes edited appropriately for publishing on web site)